What’s in the latest build 1.5 (February 2021)

Published on 23rd February 2021 in MiMembership – Build Notice

The latest build of MiMembership has a range of new features, small improvements and bug fixes. It will be deployed to all clubs over the next couple of weeks.

Features

  • Payment Plans – new distribution of charges UI
  • Payment Plans – Move invoices on a payment plan to cash account for GST reporting
  • Ability to edit the breakdown amount for Payment Plans
  • Local Cache Performance Improvements
  • Modify the picture capture size for Profile Pictures.
  • Remove the requirement for an email address in Ezidebit
  • Set default reply email address to club preferred email address
  • Display accounts to member summary
  • Ability to add custom fields and member identifiers parameters to documents
  • Exports – Add POS Code column to groups export
  • Integration – Golf – make disabling turn off integration both ways
  • Shares: Share Owners Report, Playing Rights Report, new document – share certificate, Shares document service

 

The full list….

Item

Labels

Type

Payment Plans – Renewals Process – Move invoices on a payment plan to cash account for GST reporting

  

feature

Share Owners Report

shares

feature

Share Playing Rights Report

shares

feature

Email templates

  

feature

Lease status not updating to correct status on removal of playing rights

shares

bug

Add ability to edit the breakdown amount for Payment Plans

  

feature

Remove the requirement for an email address in Ezidebit

  

feature

Modify the picture capture size for Profile Pictures.

  

feature

Financials – Incorrect GL posting for refund

financials, general ledger

bug

Financial – Incorrect GL postings for Prize account on cash basis

financials, general ledger

bug

Add filters to Shares

shares

feature

New document template – share certificate

documents, shares

feature

Financials  – Reversing Allocations creating incorrect journals

financials, general ledger, high priority

bug

Reversed Invoice

  

chore

Add default content to Overdue Account email template

communication

feature

POS Cache

local cache

bug

Financials – Invoices with rounding up cannot be added to Payment Plans

financials, payment plans

bug

Financials – Combined Invoices editing credit lines cause stack trace

financials, member changes

bug

Financials – Payments to Top Up Account generating incorrect amount

financials, payments

bug

 “failed ezidebit” payment plan instalments

payment plans

bug

Financial –  Statements taking an extremely long time to run

performance, statements

bug

Financials – remove comma from year in date

low priority, statements, ui

bug

Ebet API – ocean shores. Renewal date returns null.

  

bug

Payment Plan error

high priority

bug

Payment Plan Instalment amount Split issue

payment plans

bug

Part payment issue

payments

bug

Sort by Primary group in Accounts Repository

accounts

bug

Communication  – Sending reciprocal letter stack trace

communication

bug

exception error: editing payment plan Gosnells GC

payment plans

bug

Can’t open develop.mimembership.com.au

  

bug

Error when assigning playing rights

shares

bug

Unable to take profile image or print membership card

documents, member

bug

Error when creating member draw

  

bug

Adding Statement To Date issues

  

bug

Expiring Transactions scheduled job erroring

  

bug

Financial  – Invoice added to incorrect payment plan instalment

gosnells, payment plans

chore

Loading unposted general ledger transactions

  

bug

Set default reply email address to club preferred email address

  

feature

Configuration – Sort GL Codes on Charges display

  

bug

Financial – Checking payment plan status with Ezidebit causing stack trace.

ezidebit integration, payment plans

bug

Remove For Sale toggle for shares that have been sold.

shares

bug

Shares document service – find all the shares associated with a certificate for printing

shares

feature

Add accounts to member summary

  

feature

Ability to add custom fields and member identifiers parameters to documents (as we can to emails)

  

feature

test pos cache charging fault

  

bug

Members – New Build – Exception

  

bug

Xero integration error

general ledger integration

bug

Credit Expiry options on Account Type

  

bug

Share Display Filters – Show Available for Sale displays sales history

shares

bug

Transfer Ball account balances into Prize account

high priority, prizes

bug

New build – Import groups

  

bug

Integration – Golf – make disabling turn off integration both ways

golf product integration

feature

Exports – Add POS Code column to groups export

  

feature

Error processing sale of share

shares

bug

Share Styling

  

feature

Error printing certificate when owned by club

shares

bug

Financial – House Credits Expiring – member 11640

financials

bug

Update Settings Description for  shares.registration.repository.display.fields

shares

bug

Share Action Menu – ‘Process Sale’ should not be available unless the share is flagged for sale

shares

bug

Add extra column “Assigned Status” to the Create/Edit Share Type Dialog

low priority, shares

feature

Renewals – Dates Changing

low priority, renewals

bug

Email requests

communication

bug

Memberships – Golf Facility not assigned

facilities, high priority

bug

Lockdown File Attachments to Max 3 on email messages

  

bug

Reports – Error running Outstanding Charges report

  

bug

Accounts – Green ticks are on all transactions, even when not allocated.ok

accounts

bug

Finanical  – Disabled Accounts Still Available

  

bug

Financial – Statements error

statements

bug

Creating member with no group – creates in miclub golf

golf product integration, member

bug

Renewals – Draft Payment Plans can be saved as outstanding even when invoice has been deleted or is still draft

payment plans, renewals

bug

Financial – Payment Plans – Invoices that have been added to existing plan can still be paid via stripe from email link

payment plans, payments

bug

Check ezidebit status exception

  

bug

Financials – Creating new payment plan template error

financials, payment plans, system configuration

bug

Stack Trace

  

bug

Financials – House Accounts not being allocated if credit on partial payment not ticked.

  

bug

Members – Populate from Golf

member

bug

Member data – Strip any empty space from data entries

  

feature

Fix wording on payment plan group restriction table.

  

feature

Smart Search export

smart search

bug

Update default translation for help notes – Membership Statuses

  

bug

Payment Plans – new distribution of charges UI

payment plans

feature

GL Postings incorrect for refund POS transactions on cash account

financials

bug

Edit Payment Plan (new distribution option) Growl error popping up when user clicks on any help icon

payment plans

bug

Stack Trace error

  

bug

Dishonoured Instalment date change

high priority, payment plans

bug

Unable to view Overdue Notice for Member

  

bug

Error Importing Groups

  

bug

Integration : Create New Member from 3rd Party – MiClub golf.

**integration**

bug

Renewals wizard creates invoices in draft regardless of switch selection

  

bug

Resigned members integration

golf product integration

bug

Edit invoice  screen missing balance remaining

  

bug

POS Cache Timeout

high priority, local cache

bug

Mark Member as deleted.

  

bug

After reversing payments invoice is no longer available to apply new payments or allocations to

allocations, high priority

chore

Email Failure – multiple copies of email sent to members

high priority

bug

Renewal Wizard – Remove draft payment plans from batch – error. Fee Invoice remains in draft.

payment plans, renewals

bug

Exception Error – Null pointer

  

bug

Financial – House Credits – Pro-Rata house levy raising incorrect credit on payment

credits, financial

bug

dishonoured instalment status

  

bug

Creating a new payment plan template

payment plans

bug

Can’t add fee to charge to distribution

payment plans

bug

Reverse payment of payment plan instalment, now can’t pay the instalment again

payment plans

bug

Add cancel button to edit instalment breakdown dialog

payment plans

feature

Add instalment to next instalment error

payment plans

bug

Financials – Renewals Wizard – View payment plans not showing anything

payment plans, renewals

bug

Financial —  Error paying  Null Pointer Exception

financial, high priority, payments

bug

Local Cache Performance Improvements

  

feature

Financial – Stack Trace creating ad hoc payment for 99999

statements

bug

Edit Payment Plan Template – Charge Distributions – Clicking on the add button without selecting a charge throws an error

low priority, payment plans

bug

Integration – POS Cache Monitoring warning.

  

bug

Add link to Swagger for admin staff

  

feature

Member timeline

  

bug

Member photo error

  

bug

Changing amount of instalment changes the charge distribution

payment plans

bug

Trying to remove draft payment plan

payment plans

bug

Statement won’t load

could not replicate, statements

bug

Change transaction date

  

chore

Set the Expiry Date on prizes

  

chore

Prizes from golf doubling GL transaction amounts when on cash basis

general ledger, golf product integration

bug

Add translation for (or less) Member view Invoice – payment plan payment method

  

feature

Stack Trace – Member 3174

high priority

chore

Financials – Transfers – GL Incorrect

  

bug

Financials – Transfers – Dates incorrect

  

bug

House Credit Raised on Cash House Account should not create journal

general ledger

bug

Financial – Allocations – allocating invoice raised on cash house account not creating General Journal

allocations, general ledger

bug

Ambrose now on MiScore App – Great for VW Scramble events

Published on 22nd February 2021 in Comp Admin Notice

The MiScore App now has Ambrose scoring for team and pairs event.  Great for scoring in the VW Scramble events.

Add players to a timesheet and register in one of the Ambrose competitions and players can score the round with the MiScore App. Club staff and players can view the live scoring through the member, admin and clubhouse leaderboards.

Ask the MiClub Help team how to setup a VW Scramble timesheet and have players using the MiScore App. Remember players may need to subscribe to the app for visiting teams with no home club players.

Here are some recent system update help articles for competitions in MiClub:

MiScore App – Support Competition Types

Competitions – Four Ball Handicapping

Eclectic – Create Eclectic Event

MiClub new build for February ’21 – Update v75

Published on 16th February 2021 in Important Notice

All MiClub sites will be upgraded to the v75 build by 24th Feb 2021 includes the following enhancements with links to updated help pages :-

Timesheets:

Competitions:

  • Ambrose MiScore App Scoring for both pairs and team events (now also a live scoring competition type)
    Par Plus MiScore App Scoring (reminder Golf Australia no longer accepts Par Plus for handicap, to handicap please add an in-conjunction Par competition)
    Miscore App – Supported Competition Types : MiClub Help
  • 4BBB Handicapping for stand-alone best ball events now using WHS best ball calculation ie qualifying team score of 42 points or more, calculated player score of 36 points or more and more than 9 times on the scorecard
    Competitions – Four Ball Handicapping : MiClub Help

GOLF Link number management:

  • Setting an ‘Away’ number for a member profile will now send the member number and display the GOLF Link member number ie member number 4567 with Away GOLF Link number 6098100521 will display 04567 as GOLF Link member number

Prize Ledger for clubs using POS or Membership System for Member Prize Balances

  • Redeem Visitor Prizes or View member prizes won in golf system if prizes are sent to a membership or pos system.
    Warning when activated member prizes should not be redeemed in the prize ledger and are not a correct reflection of the member prize balance as redemptions are only stored in the POS system

Starter View now includes:

  • Storage Locker Number
  • Competition registration and tee selection

Eclectic now includes:

Fixes for:

  • Book Me when points are fees or points are required to complete payment
  • Admin users that are members unable to book themselves
  • Lifestyle members deducted duplicate points when adding cart to booking
  • Match Play Handicaps in round draws will display current or locked handicap correctly, currently sometimes reverts to INV
  • Profile pics can now be uploaded both by member through Mobile site, club app and admin in directory
  • Various other fixes to improve page load speeds and functionality

MiScore App Update

Published on 27th October 2020 in Comp Admin Notice, Important Notice

MiScore App automatic update will commence 15th Dec. new clubs/courses added along with easier access to User Subscription button so a app user can pay $16.49 subscription fee per/year through their app/play store account to open access for scoring at ‘away’ courses. 

Video Link : Activate MiScore Profile and Subscription

User Subscription Club Tools  or Club Purchase Tools     Comp types supported with MiScore here

September Release ver 55 & Upload Media Update

Published on 15th September 2020 in Important Notice, Product Current

Moxie Manager no longer available to upload Media

Due to security concerns, MiClub will no longer be supporting the Moxie Manager (WordPress) website plugin. Previously this website tool was used to manage file uploads of PDF documents.

Please see the instructions on below article for step by step process of inserting media to a web page.

https://help.miclub.com.au/support/solutions/articles/14000120789-how-to-upload-a-pdf-document-to-a-web-page-in-wordpress

 

New Features

  • Add Sponsor or Club banner on Member Leaderboards – Great for live scoring competitions and exposure for club sponsors
  • Improved captcha security for Public Booking Registrations
  • Edit comments and player numbers for group booking rows in timesheets (ie functions, restaurant bookings)
  • Golf Australia recommended countback method for Pro-Stroke Nett and Pro-Stroke on multiple tees with reference to shots allocated for each player
  • Foursomes scoring for MiScore App
  • Swingers in stand-alone 4BBB’s – Swinger will always be lowest parker in group

Fixes

  • Foursomes scoring fix for leaderboard errors when players using MiScore App
  • Mobile group bookings fix to book the group in order selected
  • GOLF Link transfer error fix for members with Visitor record associated with old GOLF Link number

July Release

Published on 11th May 2020 in Product Current

The July Release is being progressively deployed over the next week. The release includes:

  • The new Self Score Submission in the MiScore App and
  • The option to enable or disable ticketing per event in the “Details & Openings” of timesheets and templates.

*To have MiScore self-score submission enabled at your club, please send an email to: support@miclub.com.au. This feature cannot be enabled mid-round. Here is some key information regarding the MiScore self-score submission feature approved by Golf Australia.

  • There is no change to the current method of scoring with the MiScore app. The player and playing partner still mark each other’s scores. This is to help check that all scores by hole are correct at the conclusion of the round.
  • With Self-score submission enabled, the MiScore app will only submit the score of the individual device user and not the playing partner.  This self-score process is similar to how a player would go to a scoring kiosk and scan their own scorecard or enter their own scores at the end of a round.
  • The new MiScore self-scoring process is easier for groups with one player using the MiScore app and the playing partner using a paper scorecard. There is no need for the MiScore app user to have a paper scorecard to exchange with their playing partner to ensure their score is submitted in the competition. The playing player with the paper scorecard will mark themselves and the MiScore app user’s score. Both players will then sign-off at the end of the round.
  • The playing partner’s score along with signatures will be sent to the “Edit Scorecard” screen for each player on the timesheet. This will cross-reference of player and partner scores

The MiScore self-score submission is aligned with recent Golf Australia rules to permit no exchange of scorecards. The MiClub help team can send an update to all players booked into the next few timesheets to advise your members of the change.

 

Course Re-Open – Stagger timesheet Opens & Zero Contact Tips with MiClub

Published on 3rd April 2020 in Product Current

On re-opening of a course please allow 15 minutes or longer in between time sheet opening if allowing bookings to multiple timesheets.  The system can generally accommodate about 300 member logins which is about the number for a timesheet opening.  When opening all timesheets for the next week at same time there might be 600 members logged in
ie
Saturday 6.00pm, Sunday 6.15pm, Monday 6.30pm, Tuesday 6.45pm etc…

Zero Contact Tips and MiClub Software

  • Only booked players can play, no walk-ins or casual arrivals
  • Eliminate use of scorecards with the free trial of the MiScore App for both Competition and Social play – great for two balls.   No scanning, no kiosk touching, better outcome for golf staff. 
  • Set-up auto registration of competitions by setting competitions to Register Individually = No then when competition is OPEN, all players on the timesheet will be registered to default tees.  If players want to play from alternate tee send shop staff a text or email. Any late bookings will automatically be registered in competition 
  • Competitions can now be set to auto OPEN at 5am – Make contact with MiClub Help to enable 
  • Eliminate collecting competition fees individually by sending members a bill at end of week/month – add a Competition Fee amount to the competition setup and then export participants per timesheet.  Ask MiClub Help for assistance in setting up.
  • Turn-on Live Scoring for MiScore App so members can track their scores live on their devices through the leaderboards.  Will also assist club staff in knowing location of players during rounds 
  • Add the club’s COVID-19 regulations to booking reminders so members are fully aware of protocols. Utility – Send an Email to players on a Timesheet
  • Set up monthly booking limits in Fees > Booking Limits to ensure all members get an opportunity to play Timesheets – Booking Limits or
  • Track player rounds in Reports > Member Booking Report by Category or Competition Participation Report

WHS Release – January ’20 (UPDATE)

Published on 11th December 2019 in Product Previous

Testing of World Handicap updates is almost complete process.  Deployment of latest updates from January 20th.

For all changes and information on WHS please go the the miclub WHS site whs.miclub.com.au

Enhancements

Version 45.14

  • Public Fees Interface
    • Page load improvements, inactive fees will only load when selected
  • Competitions
    • Pro-Stroke (Nett & Gross) can now be submitted for handicap.  Must be used for multi-tee medley events
  • Custom Report
    • Prize allocation/report added the description for each transaction

Fixes

Version 45.14

  • There are a number of performance fixes to improve page load speeds and minor bugs
  • Great scores report now optional to show birdies etc on team events
  • Manage Rounds now displays available courses alphabetically
  • Mobile Membership QR card fixed display issues on large screen devices
  • Fixed an issue where a voucher amount could be adjusted on payment screen
  • Fixed an issue where a booking reminder email would be sent if Cart Fees are sent to POS post tee-time
  • Stableford eclectic issue fixed for scores not updating if tee block changed after scores entered
  •  

WHS’19 Release

Published on 26th August 2019 in Product Current

We are currently testing updates for World Handicapping System.  Testing will be

Enhancements

Version 45.x

  • Lottery/Ticketing
    • Logging of ticket number allocation (miclub staff only)
    • Improved logging of row selection by players
  • MiScore – Digital Scoring App (beta release)
    • Live leaderboard link
    • Enable/Disable score total accumulation
    • Added ‘Menu’ to menu selection icon
    • Improvements in screen dimming when not in use
    • Pace of Play infrastructure
    • Score label changed to ‘Total’
    • Location services now While in use not Always
  • Timesheet View
    • Compact view
      • Now holds group names at top of screen when scrolling
      • Hide/Show options for tee blocks
      • Moved tee times in right of screen to centre of screen
      • Row timing now in 12 hour format
  • Competitions
    • Auto open of competitions after GOLF Link start of Day has updated member handicaps and course slope/scratch(optional)
    • Comment required when admin overrides a booking restrictions
  • Directory
    • Search by username and member category as well as names, member number and golf link number
  • Screenshare
    • Need some help on your PC? MiClub support will be able to remotely access your browser through the live chat to help you without downloading any software.  We will first ask permission
  • ENEWS
    • View the annual subscription limit and renewal date
  • Lifestyle
    • New custom report to show you low balance accounts.  The report can be scheduled to be sent regularly also.

Fixes

Version 45.x

  • Bookings
    • Warning message couldn’t move booking with scorecard even though no comp registration
  • ENEWS
    • Couldn’t remove recipient from contact list
  • Competitions
    • When changing Course in Manage Rounds previous course tee blocks still appear when trying to set new tee blocks
    • Competition Reports – error message when creating report, report would still create
  • Reports
    • Custom Reports – Unable to select scroll bar with many selections to choose
  • Directory
    • Create member pre-populates the username and password of the admin person logged in 
  • Order of Merit
    • Average of best xx scores based on total of all scores not best xx score
  • Kiosk
    • Search for playing partners now displays members names before visitors
  •  

Jun ’19 Release

Published on 12th June 2019 in Product Archive

The June release has commenced roll out with all sites expected to be on new version by end of June.  The build is mainly bug fixes and performance improvements

Enhancements

Version 63

  • Letter of Introduction
    • Date format now configurable
  • MiClub Transaction/Account List
    • Hiding/Displaying specific account types
  • Kiosk
    • Underscore now available on Public Sign Up
  • Tee Net/Mitournament
    • Updated Terms & Conditions
  • Public Bookings
    • Pay on arrival can now login to public interface and delete the booking person
  • Ebet Prizes
    • Add Till ID to prizes
  • Timesheet Compact View
    • Will go to current time same as normal timesheet view

Version 67

  • MiScoring
    • Coding for miScoring digital application
  • Public Bookings
    • Refund payments from timesheets forcurrent/future bookings – Stripe payment gateway only
  • MiClub Chat Bot
  • Kiosk
    • Hide pop-up keyboard for tablet only score entry

Fixes

Version 63

  • Vouchers/Promo Code
    • Improved load speed of Promo Code redemptions
  • Bookings
    • Calendar display issue on fixtures page for Firefox browser
    • Quick book not allow inactive player bookings
    • Remove chat icon from printed pages
  • Competitions
    • Eclectic selection reformat
  • Directory
    • Using Chrome not updating member General details
  • Mobile
    • Wait List names could only be viewed in Landscape
    • Members updating privacy details by mobile not saved if no change to email
    • Unable to search for member names to book with apostrophe in
  • ENEWS
    • Not sending campaigns from imported lists
    • Count incorrect for imported list

Version 67

  • Prizes
    • Purge issue for negative account balances
  • Bookings
    • Row restrictions for Visitor bookings by mobile app
  • Public Bookings
    • Reminder email not being sent for cash payment type

Peter Maddison
Mobile: 0403 533 099
peter@miclub.com.au

Phil Laurie
Mobile: 0434 392 567
phil@miclub.com.au

Elly Hazell
Mobile: 0455 440 031
elly@miclub.com.au

Chris Little
Mobile: 0418 506 814
chris@miclub.com.au

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